How to use Google Forms?

Forms are the most versatile tools present on internet. Whether you fill any signup form or contact form on everyday basis in various websites. Now a days since all the work is done online, the need for forms has increased a lot. Google forms makes this easier.

Google forms was started at a very basic level in 2008. With time it updated itself with more features. It was launched as an application in 2016. Now you can create and manage your forms at doc.google.com/forms.

Google formss now can be accessed with your google account with all its features.

What can you do in Google Forms?

You can add question types, drag and drop the questions, customize the form with attractive pictures and themes, and can save the responses in a spreadsheet.

You can construct school tests, contact forms and much more very easily. That too in few minutes.

Now let’s see step-by-step guide to built your own form easily.

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Creating Google Form

You can start creating your for right from the Google forms Application. Go to doc.google.com/forms then start a blank form. There is a link in doc, sheets,slides. Click FILE>>NEW>>FORM to start a new blank form.
The form editor will come in front of you covering the center of the screen. There will be space for title and description. Click on the form field to edit it then start adding questions.
After that choose the drop down menu besides the question field. You can select the response type there. For example, multiple choice, short answer type etc.
The floating toolbar on the right side lets you add more fields.
On the top right menu you can edit the colour of your google form, share it by clicking on send button, and many other features.
Switch to responses tab from the question tap to see the responses. There link it to a spreadsheet.

Now let’s see the field options in google forms.

Field options of Google Forms

Google Forms include many field types. The ones on right floating menu include plus button, which lets you add a new question, text, video and photo buttons to add these to your form.

Every field has a duplicate button to add similar questions by copying. Also a delete button to delete the same. To quickly enter questions just click the enter button to proceed. In case you accidentally taken wrong step then you can press ctrl+z to undo the last command. Google mera naam batao

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When to use short answer field?

This field is mostly used to obtain responses like name, e-mail addresses etc. This field is meant to obtain one line answers but actually people can answer as much as they want.

To avoid getting unnecessary responses there are given data validator fields. Number validator button help you limit the range of numbers, and text validators can perfectly watch for email addresses or links.

When to use paragraph field?

This field is for obtaining long form text. The only validator available is for length. Use this only when you require the detailed answer to your question.

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When to use Multiple choice field?

The multiple choice field is chosen when you list options and desire the users to select the right one. This is one of the most effective field to be used in Google Forms.

When to use checkbox field?

Similar to multiple choice type you list various options here. The user can select as many responses as they want.

This field is used to obtain responses for questions that have more than one answer.

When to use Linear scale?

This field is used to select number in a range. You can set the scale from 0 to 10 with labels from lowest to highest.

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When to use multiple choice grid field?

It is one of the most confusing field. Here you enter the questions as rows and shuffled answers in the columns. Its like matching the columns exercise.

You can inculcate as many rows and columns as you want but its recommended to open the preview on the side as well. Aalso set the limit to allow users to select single column response per row question.

Use of Other fields

Now lets discuss the other fields functions:

Date:

You can enter the date and time on which you want to schedule your form. It will be opened for the particular set period only.

Time:

You get the option to set your time in minutes or hours format.

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Image:

Google forms provide the feature to upload images. Either you can add a link from google or can upload from your system.

Videos:

Google forms supports the youtube video links. Whenever you add any picture or video you can adjust its size and alignment there itself.

Store responses in spreadsheets

Once you have created the form you don’t need to do anything extra to store the responses in the Google forms. It will automatically save the responses in response tab showing them in the form of graphs or answer list.

To analyse the answers you need to link your form to a spreadsheet. Locate the green sheet icon in the response tab or click select response destination in the menu.

The best benefit of storing responses in the Google spreadsheet is that- it saves a lot of time. The moment your user submit their entry, it will get added to your spreadsheet. Also if you accidentally delete any entry from spreadsheet you can unlink the spreadsheet from your google form and again link it. All the data will be retrieved back to your spreadsheet.

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Share your Form

Now that you have created your form, its time to share it with the users to obtain responses.

One of the best feature of google forms is that you can collaborate with others. You can share your core form with anyone so that they can edit your form too. To do so:

Just open the Forms menu and select Add collaborators, then enter the email address of the person you want to collaborate with.

Once you are done with making of your form check the form sharing settings before sharing it. There you can limit the audience of your form. One more important thing is Language. The user will see the form in the language of their location.

For example, your form is in English language but the user responding is from Russia then the buttons like Required field or submit will be visible to him in Russian language. You can better add a note in the beginning to edit the language first.

Now just click on the send button in top right corner to share the form. You can select the sharing link in both original form and shortened form.

Advantages and Disadvantages of Google Forms

Advantages of google Forms

The reasons why you should use google forms with your students/kids are as follows:

It is a free online tool available for you.
It is a widely used tool so even if you don't know its use, you can get many google forms tutorial on youtube.
The interface of Google Forms is very easy to operate for everyone.
Forms is integrated with google spreadsheet so we can easily analyse the data in spreadsheet form.
Using google forms, we can send the form through E-mail or integrate it into our website.

Disadvantages of Google Forms

It is necessary to have internet connection in order to use the Google Forms tool.
There are some security reasons. You have to create a good password to increase its security.
There are some limitations regarding the size of text, image and spreadsheet cells.

Conclusion:

I hope you have got all the information related to your query about using Google forms. Following the above steps you can create google form tests, quizzes, contact forms and much more.

Also you have got to know about Advantages and Disadvantages of Google Forms through this article. Still if you face any problem problem regarding How to use Google Forms then you can ask us in comments below.